HR Forms
HR Forms
Human Resources Forms
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Q Guide to the APPLICATION Process
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Q New Hire (and post-offer)
Request for New Hire
- Request for New Hire - Request for New Hire 09.24
ADP New Hire Form - Required for locations with electronic onboarding
Conditional Job Offer & Medical Review
Payroll Forms:
- ADP Direct Deposit Instructions - Instructions on how to setup direct deposit in ADP
- Vacation Acknowledgement Form - All newly hired employees must sign off on this form.
- Form W-4 2022 - Federal W-4
- Form AR4EC State of Arkansas Employee’s Withholding Exemption Certificate - Updated 1/4/2021
- Form K-4 - Updated 1/4/2021
- Form OK W-4 - Updated 4/27/2021
- Form MO W-4 - Updated 1/4/2021
- Acknowledgement of Notification of Pay Advance - Commission-paid drivers only
Policies & Required Forms:
- Plant Safety Rules - Required for all plant employees.
- Policy Against Harassment - For Managers and Supervisors
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Q Essential Assessment Functions Forms
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Q Insurance
The Standard - Employee Assistant Program (EAP)
Informational:
- Employee Navigator Instructions - English - Use these instructions for benefit enrollment for your 2023 benefits
- Employee Navigator Instructions - Spanish - Use these instructions for benefit enrollment for your 2023 benefits
- Identify Theft - How to Enroll for Protection - Anthem - AllClear ID
- Find A Doctor - Instructions for finding a doctor on the Anthem website
Exchange Notices:
- Exchange Notice - NU - Weekly - For non-union weekly paid employees
- Exchange Notice - NU - SBW - For non-union bi-weekly paid employees
- Exchange Notice - NU - HDM - For monthly salaried employees
- Exchange Notice - Tyler - Weekly - For weekly paid employees in Tyler, TX
- Exchange Notice - Tyler - HDM - For monthly salaried employees in Tyler, TX
- Exchange Notice - Teamsters 245 - For Teamsters 245 employees
- Exchange Notice - Teamsters 823 - For Teamsters 823 employees
- Exchange Notice - Teamsters 682 - For Teamsters 682 employees
- Exchange Notice - Teamsters 41 - For Teamsters 41 employees in Warrensburg
- Exchange Notice - UFCW 2 - For UFCW employees in Wichita
- Exchange Notice - Teamsters 795 - For Teamsters 795 employees in Wichita
- Exchange Notice - Northern Division - For Northern employees - the applicable rate will need to be added to the document
Insurance Value Added Services:
- Anthem Discount Programs - Discounts available with your health insurance
- Anthem Virtual Primary Care - Online primary care doctor
- LiveHealth Online - Online doctor - $20 copay on all plans
- MetLife Dental App - Check claims and find a dentist
Beneficiary Change Form - Fillable Form PDF
Dependent Eligibility - Locals 41, 682 and 823 - C4 Plans
Dependent Eligibility - Wichita - UFCW
Dependent Eligibility - Wichita - Teamsters
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Q Job Descriptions
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Q Notice and Authorization
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Q Job Ads
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Q Notice to Register and Consent
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Q FMLA
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Q Employee Referral Bonus Program
Employee Referral Bonus Policy
Employee Referral Program Form - Must be submitted to General Office HR within 5 business days
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Q Verbal Warning Form
Verbal Warning - Fillable form
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Q Voluntary-Resignation
Antitrust Compliance Brochure
Driver Qualification
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Q Driver Qualification File
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Q Inquiry to Previous Employers
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Q Inquiry to State Agencies
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Q Medical Examinations
Commercial Driver Fitness Determination - 12 - updated 3.16.16
Medical Examiner's Certificate - 13 - updated 3.16.2016
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Q Drug & Alcohol Testing
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Q Additional Forms
Hiland Payroll Change Form
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Q Hiland Payroll Change Form 01.31.2025
Payroll Change Form Effective 01.31.2025 - PR Change Form effective 01.31.2025
Accidents
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Q General Liability - Property Damage
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Q Fleet Accident Forms:
Fleet Accident Report - New PF Form - 6/2016
Accident Investigation Report - Include with Fleet Accident Report
Witness Statement - Include with Fleet Accident Report
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Q Work Comp Forms:
Work Comp Claim Report - New PF Form - 6/2016
Accident Investigation Report - Include with Work Comp Claim Report
Witness Statement - Include this with the W/C Claim Report
Other
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Q Payroll Change Form: Memphis, Little Rock
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Q Antitrust Compliance - Disclosure Statement
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Q No-Expectation-of-Privacy
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Q Notice-of-Retirement
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Q Reasonable-Suspicion-Observed-Behavior
Reasonable Suspicion Observed Behavior - Fillable Form
Required Workplace Posters
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Q Federal - All Locations
Hiland - Ethics Compliance Hotline - Hiland Policy - Required for ALL Locations - Print on colored paper
EEOC - THE LAW - Print two 8 1/2 x 11 sheets and tape together.
Supplement to EEOC - The Law - Must post with EEOC - The Law, must be 11x17 (Two - 8 1/2 x 11 taped together)
EPPA - 8 1/2 x 11 - Must be printed on one 11 x 17 sheet or two 8 1/2 x 11 sheets and taped together.
NLRA Rights Poster - Print two 8 1/2 x 11 sheets and tape together - Executive Order 13496 requirement.
OSHA - Must be printed on 8 1/2 x 14 (legal) paper.
E-Verify Participation- English - Both English and Spanish versions must be posted for Applicants & New Hires.
E-Verify Participation- Spanish - Both English and Spanish versions must be posted for Applicants & New Hires.Both English and Spanish versions must be posted for Applicants & New Hires.
Right to Work- English - Both English and Spanish versions must be posted for Applicants & New Hires.
Right to Work - Spanish - Both English and Spanish versions must be posted for Applicants & New Hires.
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Q Arkansas
AR-How to claim unemployment insurance - Arkansas Only
AR Minimum Wage Poster - Arkansas Only
AR Form P - workers compensation instructions - Post page 1 only.
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Q Iowa
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Q Kansas
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Q Kentucky
KY Equal Employment Opportunity - Kentucky Only
KY OSH Safety and Health - Kentucky Only
KY Unemployment Insurance - Kentucky Only
KY Wage and Hour Laws - Kentucky Only
KY Wage Discrimination - Kentucky Only
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Q Louisiana
LA Earned Income Credit - Louisiana Only
LA Age Discrimination - Louisiana Only
LA Genetic Discrimination - Louisiana Only
LA Independent Contractor or Employee - Louisiana Only
LA Out of State Motor Vehicles - Louisiana Only
LA Employer Support of the Guard and Reserve - Louisiana Only
LA Pregnancy Rights of Employees - Louisiana Only
LA Sickle Cell Trait Discrimination - Louisiana Only
LA Timely Payment of Wages - Louisiana Only
LA Unemployment Insurance - Louisiana Only
LA Work Comp - Louisiana Only
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Q Mississippi
MS Unemployment Insurance - Mississippi Only
MS Work Comp - Mississippi Only
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Q Missouri
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Q Nebraska
Minimum Wage 2016-2017 (English) - Both English and Spanish versions must be posted 11 x 17.
Minimum Wage 2016-2017 (Spanish) - Both English and Spanish versions must be posted 11 x 17.
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Q Oklahoma
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Q Tennessee
TN Discrimination in Employment - Tennessee Only
TN Wage Regulations - Tennessee Only
TN Work Comp - Tennessee Only
TN Unemployment Insurance - Tennessee Only
TN Safe and Healthful Workplace - Tennessee Only (Post on Legal Size Paper)
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Q Texas
Notice to New Employees - Give to each new employee. Do Not Post.
Texas Pay Day Law & Unemployment
TX - Office of Injured Employee Counsel - English - Both English and Spanish versions must be posted.
TX - Office of Injured Employee Counsel - Spanish - Both English and Spanish versions must be posted.
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